Last updated 05 April, 2010

Forms and Constitution

You can download the following forms in Adobe Acrobat form and you can view the club's constitution.

Annual Membership Fees:

Payments may be made by:

Full Membership: To be a member of CDCofA you only need an interest in Clubman style cars.  You do not have to own one.  Membership entitles you to take part in all our activities plus you receive our club Newsletter approximately every two months, which contains lots of interesting articles contributed by members.  The Annual Membership Fee is payable in July each year.  If you join in April, May or June, your membership runs through to the end of June in the following year.

Additional Family Membership: Since the club is a CAMS Affiliated Club, other members of your immediate family may need to be a financial member of the club in their own right in order to take advantage of that affiliation and apply for a CAMS License.  Additional Family Members who live at the same address as a Full Member may pay a reduced annual fee, payable in July each year and are issued with their own CDCofA Membership card.  At least one member of the family must be a Full Member of the club for others to take advantage of Additional Family Member status.  Other family members who do NOT require their own CDCofA Membership card do NOT need to apply for Additional Family Membership and are welcome to take part in club activities.

Membership Application:  You can download and print our Membership Application Form (above) in Adobe Acrobat format.  Send it with your cheque/money order to the address on the form and you will receive a receipt and membership card in the mail. We will also send you the latest Newsletter.  [If you don't have Adobe Acrobat, you can download a free copy from http://www.adobe.com.]

Membership Renewal:  Existing members can download the Renewal Form (above) and send it with the Annual Membership Fee to the Treasurer.  Please indicate on the form whether you are renewing Full or Additional Family Membership.

Early Bird renewal: If you renew your membership before the end of July, you can take advantage of the Early Bird discount.

Membership Detail Update:  When your contact or car details change, please download and fill in the Membership Detail Update form and return it to the address on the form.  Alternatively you can email the details to our Editor.

All members are required to abide by the rules, regulations and bylaws of the club.  These are contained in the Constitution, which is reproduced below.

Rules and Constitution of

CLUBMAN DRIVERS CLUB OF AUSTRALIA Inc

as amended at its AGM on 22 August, 2006

The name of the Club formed under the amended rules shall be the Clubman Drivers Club of Australia Incorporated (the Club).

1. OBJECTIVES

1.1    To promote, foster Clubman Ownership and Motor Sport generally in all its branches.

1.2    To promote friendship and courtesy on the road, and in competition between members of the Club.

1.3    To promote and engender social activities.

1.4    To conduct meetings and classes whereby members may obtain knowledge enabling them to become better drivers and to maintain their vehicles in a high standard of efficiency.

2. MEMBERSHIP

2.1    Membership shall be open to any person interested in furtherance of the objects of the Club.  Application for membership shall be in writing and shall be in such form as the committee shall determine.  All members shall be elected by the committee of the Club.

2.2    Life membership may be conferred on members at the Annual General Meeting (AGM), provided due notice has been given in accordance with Article 16.

2.3   Honorary membership may be conferred on non-members by the Executive Committee for a period not exceeding three calendar months.

2.4    The liability of a member of the Club to contribute towards the payment of the debts and liabilities of the Club or the costs, charges and expenses of the winding up of the Club is limited to the amount if any, in unpaid membership dues.

3. MANAGEMENT

The management of the Club shall be vested in the Committee, which shall consist of the President, Secretary, Treasurer and Editor and not more than 1 ordinary member of the Club.  The President shall be the Chairman of all meetings except that in his absence the Secretary shall be Chairman.

4. COMMITTEE MEETINGS

The Committee shall meet at least yearly and at such times as decided upon by the Committee.

5. OFFICE BEARERS

The Office Bearers shall be elected at the AGM and shall hold office for a period of twelve months from the date of election, and they shall consist of the President, Secretary, Treasurer and Editor and such other member as shall be decided upon at the AGM.  The whole of the Committee shall retire at the end of each twelve months and shall be eligible for re-election.

Any Office Bearer or member of the Committee failing to attend three consecutive committee meetings without apology or just cause shall thereby render himself liable to exclusion from that office or Committee, by the Committee.

6. ELECTION OF COMMITTEE

The election of members of the Committee shall take place in the ensuing manner:

6.1    Any two ordinary members of the Club may nominate a member to serve on the Committee.  Nominations will be received from the members present at the AGM, with acknowledgement from the candidate agreeing to serve, if elected.

6.2    If two or more candidates obtain an equal number of votes a further ballot will be held, restricted to such candidates.

7. CASUAL VACANCIES

Any casual vacancy on the Committee may be filled by the Committee and any member so chosen shall retire at the following AGM but shall be eligible to become a candidate for election to the Committee at such AGM.

8. POWERS OF THE COMMITTEE

8.1   The Executive Committee shall have the power to make and publish any by-laws for the improved management and control of the Club which shall not be inconsistent with this Constitution, and shall have the power to invite any other person to attend Committee Meetings who may be of assistance to them in a professional and skilled manner for his or her advice and guidance thereon, provided that such person shall not be entitled to a vote upon the Committee.

8.2    The Committee in addition to the powers hereinafter specifically conferred upon them shall have the control of the finances of the Club, power to engage, control and dismiss the Club servants and all such administrative powers as may be necessary to properly carry out the objects of the Club in accordance with these rules.

9. BY - LAWS

The Committee is empowered to make, repeal and amend such by-laws as they may consider necessary for the proper conduct of the Club.  By-laws made as aforesaid shall have effect until otherwise determined by the Committee or at an AGM or Extraordinary General Meeting (EGM) of the Club.  In particular, but not exclusively, such by-laws may provide for and regulate -

9.1    The method whereby associate members may be elected to membership and the Committee and method of election of a committee to manage their affairs.

9.2    The admission of visitors to meetings and benefits of the Club and fees to be paid by such visitors.

9.3    The provision of fines for the breach of any by-laws.

9.4    Generally all matters as are commonly the subject matter of Rules, Regulations or By-laws of a Club.

10. DUTIES OF HONORARY TREASURER.

The Treasurer shall keep the accounts of the Club and shall make up the annual Statement of Accounts and Balance Sheet of the Club to the end of June in each year, which shall, after audit, be typed or printed and circulated amongst the members at the AGM.

11. FUNDS.

The funds of the Club are to be derived from entrance fees and annual subscriptions of members, donations and subject to any resolution passed by the Club in general meeting, such other sources as the committee determines.

The funds of the Club shall be banked in the name of the Club, as soon as practicable and without deduction.  The Club’s bank account shall be operated upon by any two of the President, Secretary, Treasurer and Editor.

The Club must, as soon as practicable after receiving any money, issue an appropriate receipt.

The Club is prohibited from making any distribution to its members, whether in money, property or otherwise howsoever, of any asset; provided however, that this shall not prevent payment in good faith of remuneration to any officers or servants, or reimbursement of out of pocket expenses incurred in facilitating the objectives of the Club.

12. ACCOUNTS.

All accounts for payment shall be presented to the Committee for consideration prior to passing for payments.

13. AUDIT.

An Auditor or Auditors shall be elected at each AGM, and it shall be his or their responsibility to examine all accounts, vouchers, receipt books, etc., and furnish a report thereon at the AGM.  Audits shall be conducted at regular intervals of 12 months.

14. FINANCIAL YEAR.

The financial year of the Club shall conclude on the last day of June in each year.

15. DUTIES OF HONORARY SECRETARY.

The Secretary shall conduct the correspondence of the Club and subject to the control of the Committee, shall have the custody of all documents belonging to the Club.  Such records, books and other documents of the Club must be open for inspection, free of charge, by a member of the Club at any reasonable hour.  The secretary shall keep full and correct minutes of all proceedings of the Club and of the Committee.

16. NOTICE OF MEETING.

At least 14 days clear notice of intention to convene an EGM or an AGM shall be given by the Secretary to all members.  Any notice of motion intended to be put to the meeting shall be delivered to the Secretary not later than 21 days prior to the date fixed for the meeting, and shall be included with the notice for the Meeting.

17. QUORUM.

At AGM and EGM, a quorum shall be 7 members present, and at a Committee Meeting 3 Members.

18. ANNUAL GENERAL MEETING.

The AGM of the Club shall be held not later than the last day of August in each year when the Annual Report, Balance Sheet and Auditors Report shall be presented, and elections held for the Committee.

19. EXTRAORDINARY GENERAL MEETING.

The Committee may call an EGM when any question of urgent importance shall arise and shall be bound to do so on receiving a requisition signed by two-thirds of Ordinary Members of the Club for a specifically stated purpose, or by a member who has been expelled by the Committee and has duly given notice of his/her desire to appeal to an EGM.

20. VOTING.

Any decisions of the Committee or of the Members at any EGM or AGM save and except as elsewhere provided otherwise shall be decided by the majority of those present and voting.  The Chairman has neither a deliberative nor casting vote.  Motions upon which the voting is equally for and against shall be declared lost.

21. AMENDMENT OF CONSTITUTION.

The Constitution may be amended at an EGM or an AGM convened in accord with Article 16, provided that the amendment is approved by at least two-thirds of the members present and voting at the meeting, and provided that this Article shall not empower the Club to amend this Constitution as far as it refers to the provisions set out in Articles 11 (Funds) and 22 (Dissolution).

22. DISSOLUTION.

The Club shall be dissolved in the event of the Membership being less than 5 persons or upon the vote of a majority of the Members present at an EGM convened to consider such question.  Upon dissolution, assets and funds on hand may, after payment of all expenses and liabilities, be handed over to such other Club or similar Association having objects such as are stated in Article 1 of this Constitution or such registered charity as a majority of the Members present at a General Meeting may decide.

23. PAYMENT OF SUBSCRIPTION.

All annual subscriptions shall be payable on the first day of July on which day the financial year shall commence.  Any Member whose subscription is unpaid on the last day of August shall cease to be a Member and the name of such Member shall be erased from the books of the Club but may be reinstated by the Committee upon available vacancy and on payment of all arrears. Subscription rates shall be determined annually at the AGM.

24. ADDRESSES OF CLUB MEMBERS TO BE REGISTERED.

Every Member shall communicate his or her address to the Secretary.  Such address shall be inserted in the register of Members and all notices sent by post to such address shall be deemed to have been duly delivered on the day following the day of posting.  It shall be the responsibility of all Members to notify the Secretary of any change of address.

The register of members will be maintained under the Presidents control and must be open for inspection, free of charge, by any member of the Club at any reasonable hour.

25. RESIGNATION.

A Member may at any time, by giving notice in writing to the Secretary, resign membership of the Club but shall continue to be liable for any annual subscription due and unpaid at the date of such resignation.  Any such Member having discharged all liabilities to the Club and wishing to rejoin may, upon an available vacancy, be proposed and balloted for in accordance with the rule and the Committee may, at their discretion, excuse payment of any entrance fee.

26. EXPULSION OF MEMBERS.

If any Member shall refuse or neglect to comply with any of the rules or by-laws of the Club or shall be guilty of conduct which, in the opinion of the Committee is injurious to the character or interests of the Club, the Committee may call upon such member to make an explanation either in writing or by personal attendance before a meeting of the Committee specially called for the purpose and if, after considering the matter at such meeting, including the explanation (if any) offered by the member concerned, at least two-thirds of the Members of the Committee present are of the opinion that the charge has been sustained, the Committee may, by the affirmative vote of a two-thirds majority, expel such Member.  The Committee shall, in writing, advise the member concerned of its decision.  A member who has been expelled as aforesaid may, within 30 days thereafter give notice in writing to the Secretary, of his/her desire to appeal against the decision and in that case an appeal may be made to an EGM of the Club called for that purpose (see Article 16) at which the member shall be given an opportunity to attend and make a statement.  After considering such an appeal, such EGM may affirm or reverse the decision of the Committee.

27. FORFEITURE OF RIGHTS.

Any Member, in accordance with the rules or otherwise, ceasing to be a member of the Club, shall forfeit all such rights to, or claim upon the Club, or its property as he /she otherwise would have by reason of membership.

28. CLUB PROPERTY.

No Member shall take away or permit to be taken away from the Club under any pretext whatever, or shall injure or destroy any newspaper, pamphlet, book or other article the property of the Club.  

29. CAMS AFFILIATION.

The club will affiliate with the Confederation of Australian Motor Sport Ltd and abide by its rules and constitution and those of the FIA.